Start with billing, grow to the whole school.
Begin with fee billing or accounts; add admissions, assessment and attendance when you’re ready. One platform throughout.
For Schools & Colleges
Run the whole school on one ledger.
From admission to report card, from fee challan to year-end close, LedgerDot runs the school office and the accounts office on one secure cloud platform.
Trusted by Karachi Grammar School and 50+ institutions.
Student Information & Billing
Collect more, chase less.
The whole school's challans go out in one go. Parents pay from their phones, and get slips, history and results on WhatsApp. You watch paid turn green, class by class.
- Bill every class at once fee structures per class, per-student overrides, discounts applied automatically
- Parents pay from their phones PayPro and BlinQ online payments, reconciled into receipts automatically
- Defaulters get chased automatically WhatsApp and email reminders scheduled by due date or defaulter status, with delivery logs to prove it
- Parents ask WhatsApp fee slips, payment history, even assessment updates, answered right in the chat, OTP-verified
- Everything the child owes, on one challan store purchases, lab breakages and variable charges flow onto the same bill from across campus
- Discounts under control sibling and special concessions are configured, applied and reported, never handed out quietly
- Every rupee ends in the ledger receipts post to the General Ledger, preview before post
Also in the module: full student lifecycle (admission to withdrawal), bulk receipt posting and Excel bank-file uploads, year-end balance carry-forward.
Works with
Fee slips to parents
Delivered on WhatsApp and email
Automated fee reminders
Configurable, on WhatsApp and email
Tax computed by SRB rules
Challan taxes calculated according to Pakistani SRB rules
Every receipt in one ledger
Posts to the General Ledger, no re-entry
Parents on WhatsApp
Parents ask on WhatsApp. LedgerDot answers.
No app to install, no portal password to forget. Parents message the school's number and get answers from live records.
- Parent messages the school's WhatsApp number the same number the school already shares
- A one-time code confirms it's really them nothing private ever goes to a stranger
- Answers come from live records fee position, PDF fee slips, payment history, results
- Staff can step into the chat the moment a question needs a human
Runs on the same records as billing and assessment. Nothing to sync, nothing to update twice.
Admissions Portal
Admission season runs itself.
Admission season without the queues, or the phone calls. Parents apply from home, hear every update by email, and approved students land in billing with one click.
- No queues, no paper forms parents apply from any phone; documents, CNIC/B-Form and sibling details uploaded with the application
- Your form, your fields the application form and its printed report are fully configurable
- Every submission acknowledged parents and the right departments automatically receive an email with the form and documents attached
- Charge for forms if you choose optional online application fee through PayPro and BlinQ
- A real review pipeline administration reviews applicants through configurable statuses: shortlisted, interview scheduled, approved, whatever your process uses
- Parents hear every step each status change emails the parent automatically, from the interview call to the final approval
- Enrolment in one click approved applicants post into Student Billing with their billing period assigned
Also in the module: your school's own branded subdomain, class and organisation setup, advance admissions for the next academic year.
Assessment Management
From exam to report card in one flow.
Exam season runs on schedule: exams generated in bulk, marks entered in bulk, report cards out to parents on WhatsApp.
- Exam season in bulk generate a whole term's exams across every class and section in one go, with student-specific exams for electives and special courses
- Marks in, fast bulk marking for entire classes, individual screens where needed, and mark corrections that are tracked, not scribbled over
- Only the right teacher marks every teacher is assigned their own classes and subjects, and can enter marks for those alone
- Your grading scheme, not ours grading criteria fully configurable, bands and all
- Results reach parents where they are report cards and results by email and WhatsApp
- The whole school's performance at a glance grade distribution live on the dashboard
- Catch the slide early ongoing progress reports between exams, not just year-end verdicts
Also in the module: extra-curricular records, attendance criteria linked to assessment, subject and class-section setup.
More School-Office Modules
Four more modules, posting into the same ledger.
Time & Attendance
01Attendance that records itself.
- ZKTeco biometric devices via the official SDK; punches stream in as they happen
- Shifts, work calendars, holidays and per-employee calendars
- Corrections, out-reasons and attendance flags for real-world exceptions
- Overtime setup; closed attendance periods post into Payroll
Store (School Shop)
02Every issued item tracked and billed.
- Issue stationery and supplies to students by class and section, or to staff
- Per-item issue limits and recoverable-item tracking
- Store charges post straight onto student bills
- Indents, delivery orders, GRNs and returns
Book Bank
03Lend books, not lose them.
- Book catalog with publishers, courses and subjects
- Issue notes and return acknowledgements per student
- Fine rules: fines post to the ledger
- Stock control for books: GRN, requisitions, adjustments
- Year-end roll-over to the next session
Laboratory
04Labs, supplies and breakages, accounted for.
- Practical scheduling with solution setup
- Chemical and apparatus inventory with receipts and issues
- Losses and breakages billed to students automatically through Student Billing
- Gate passes, stock transfers and adjustments
One Ledger
Your accounts office runs on the same platform.
Every fee receipt posts straight into the general ledger with no re-entry. Fee billing follows the academic session (March–February) while your accounts close on the financial year (July–June); LedgerDot keeps the two segregated.
Explore LedgerDot for Businesses →A Board-wide Partnership
Trusted by the Catholic Board of Education Karachi.
Schools of the board across Karachi run their fee billing and accounts on LedgerDot under a board-wide arrangement.
Alongside independent schools and colleges:
Karachi Grammar School
St. Joseph's Convent Girls School
St. Mary's Convent Girls School
Wisdom House School
The International School
Commecs College
Karachi University
Green Crescent Trust
Coded Minds
Mirpur Public High School
Amynabad Montessori & Primary School
Among 50+ institutions and businesses across Pakistan.
Bring your own fee structure. We'll run it end to end in the demo.
Book a Free DemoBuilt for the school calendar
Fee billing follows your academic session; accounts close on the financial year. LedgerDot keeps the two segregated.
A local team that answers
Karachi-based engineers who created the product: a phone call away, not a ticket queue.
Book a Free Demo
See the fee cycle run end to end.
Book a free demo and we'll walk your principal and accounts team through the modules that fit your institution.
Phone
+92 21 3431 2270
Email
[email protected]
Office
#608 Progressive Square, PECHS Block-6, Shahrah-e-Faisal, Nursery, Karachi-75400